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EMERGENCY INFORMATION
- Fire alarm pull stations are located alongside each
designated emergency exit.
- Contractor personnel must abide by all Emergency
Evacuation Procedures (evacuate immediately at the sound of an alarm)
and proceed to the facility meeting point.
- Building evacuation meeting points: In designated
area in front of main building, or to an alternate location designated
by the incident leader.
- In view of accounting for people in the case of an
emergency evacuation, each contractor on site must designate a person
who will account for that contractor’s personnel and immediately
report the head count to the designated person (will be wearing an
orange vest). Please consult with your Color-Fi Project Manager prior
to beginning work and inform all of your staff of the location and
reporting for head count procedures.
- Color-Fi facilities are connected to both fire and
police by 911. Use any phone, punch in a line and dial 9-911.
- All injuries to contractor personnel or damage to
the Color-Fi facility or Color-Fi equipment shall be reported to the
Color-Fi Project Manager - the person responsible for engaging and
supervising the services of the contractor.
- Twenty-four hours phone contact numbers for
appropriate Color-Fi staff will be provided by the Color-Fi Project
Manager at the start of each project.
INTRODUCTION
Welcome to Color-Fi. We are pleased to have selected you and
your company to provide specialized services to us. You have been selected
from among many who can provide similar services and we believe that we
only engage the “best”.
The purpose of these guidelines is not to tell you how to do
what you do best. They are simply a way of helping you to learn some of our
primary values as we all work together here. Getting the job done either
unsafely or with injury or damage is not, in our view, getting a quality
job done. Briefly stated, our goal is to produce our product to meet and/or
surpass the highest quality expectations of our customers, in the most cost
effective way, safely - without risk of generating loss from injury to
people, damage to equipment or to our facilities. Working safely is a prime
value. It is a value which we expect our contractors to share with us. In
our view, the only acceptable and successful project is one which is
completed as designed, on time, and with no loss resulting from damage to
people, equipment or facilities. All contractors are expected to adopt this
definition of an “acceptable” and a “successful” project. The purpose of
these guidelines is to outline for you, the contractor, the kinds and range
of safe work practices we, at Color-Fi, require of our own associates and,
by extension, of all of those who work in our operations.
Our environmental, health and safety management practices are
strict. We expect that they be followed by everyone who enters our
facility. Each of our managers and supervisors are specifically required to
enforce these standards with all employees, contractors, vendors and anyone
engaged in activities on company premises.
These procedures have been brought together to inform / remind
all contractors of Color-Fi’s minimum safety requirements. However, the
procedures outlined in this policy cannot and do not attempt to delineate
all safety standards and requirements that may apply to specific contractor
operations. They are all based on standard regulations and commonly recognized
industrial safe work practices. They are established to prevent loss and to
fulfill our duty as a responsible employer and responsible environmental
citizen. As a contractor, Color-Fi holds you responsible for knowing and
following all applicable regulatory standards regarding the work you are
doing and to ensure that you and your employees comply with them. Failure
to abide by these procedures will result in an Color-Fi -initiated work
stoppage until the violation is corrected. Similarly, we at Color-Fi, in
view of our commitment to do all of our work safely and without loss of any
kind, have established some procedures which go beyond regulatory
standards. We are hereby communicating these to you and we expect that they
will be adhered to. We will stop the progress of any project which fails to
meet our safe work standards.
Finally, it is our expectation that you, as the contractor,
inform all your employees and sub-contractors who you will assign to work
at our site of these standards. We reserve the right to ask any contractor
employee to leave the premises should there be disregard of our standards.
“I did not know” is not an acceptable excuse. Such action could result in
the work contract being suspended and the contractor being suspended.
We look forward to working with you and
for both of us to produce an “acceptable” and “successful” project which
meets and/or surpasses all of our expectations.
DEFINITIONS
Contractor:Any individual or firm
engaged by Color-Fi to perform construction and/or any other type of work
or service on Color-Fi premises. This group would include suppliers,
repair/maintenance personnel, equipment installers and service personnel,
construction contractors, utility, communications and service
representatives.
Sub-Contractor: Any individual or firm
hired by a “contractor” and not an employee of the contractor. The
Contractor is responsible for ensuring that any sub-contractor is informed
of these procedures prior to beginning work in an Color-Fi facility. The
“contractor” is, further, responsible for ensuring that the sub-contractor
complies with these procedures.
Color-Fi Project Manager: An
Color-Fi employee or someone in the service of Color-Fi responsible for the
contractor’s work.
INFORMATION PRIOR TO ENTERING ANY COLOR-FI PRODUCTION OR
WAREHOUSING FACILITY
- The contractor’s senior person or supervisor must
report to the Color-Fi Project Manager at the beginning of each shift.
- All contract (and sub-contract) personnel must:
- wear steel-toed footwear (or, wear steel toe
protectors over their shoes) - Auburn, Maine facility only
- wear eye protection
- wear hearing protection (ear plugs or ear muffs)
- wear shirts
- wear appropriate protective clothing
- The following actions are prohibited in Color-Fi
facilities:
- storage of clothing and personal belongings
- eating or drinking except in designated lunch or
break areas
- smoking or use of smokeless tobacco, except as
designated smoking areas as designated by the Color-Fi representative
- offensive language and harassment of any kind
- use of any kind of an illegal or controlled
substance (unless under a physician’s order) or use of alcohol
- “wandering” into areas of the Color-Fi operation
where the specific contractor’s work does not require
COLOR-FI WILL:
- Take positive measures to ensure that contract
workers who perform work near or around hazardous processes remaining
in operation are protected from the hazards. This may include:
shutting down the process temporarily “roping” off hazardous areas;
establishing temporary guarding procedures.
- Inform the contractor of known potential fire,
explosion, or toxic release hazards related to the contractor’s work.
The accountability for transmitting this information lies with the
Color-Fi Project Manager in all instances.
- Protection from the hazard(s) will be a mutual
responsibility of the contractor and the Color-Fi Project Manager - in
collaboration with the manager of the area of work.
- Through the Color-Fi Project Manager, evaluate
contractor personnel safe work procedures and safe work behavior of
contractor personnel. The Color-Fi Project Manager is required to
discuss any consistent / repeated non-compliance with standards (OSHA,
Color-Fi or agreed upon job specific) with the Plant Manager for
possible exclusion of that contractor from Color-Fi work - either
immediately or in the future.
GENERAL REGULATIONS
- Contractors are expected to know and to comply with
all federal, state and local regulations, including but not limited to
OSHA and hazardous and solid waste regulations, applicable to their
operations at Color-Fi. The Contractor is also expected to comply
with, or cooperate with the Color-Fi Project Manager’s efforts to
comply with all applicable federal, state and local recordkeeping
requirements.
- Upon request, contractors shall meet with the
Color-Fi Project Manager prior to the start of their work at Color-Fi
to review and discuss the contractor’s planned activities, any safety
and /or environmental issues presented, and appropriate procedures.
- Contractors are expected to provide ALL of their
own tools and equipment including ladders and all personal protective
equipment (except ear plugs). "Borrowing” Color-Fi tools or
equipment is not permitted unless specifically agreed to by the
Color-Fi Project Manager. The Color-Fi Project Manager will establish
a place to store tools, equipment or supplies. All contractor
materials shall be removed from Color-Fi property immediately upon
completion of the job.
- Contractors are responsible for keeping their work
area(s) organized and clean. Contractor-generated debris shall be
removed from Color-Fi property at the end of each shift. Work areas
must be left broom-clean. Each contractor is account-able for the
housekeeping condition of his/her work area. Expected “good
housekeeping” means: debris is constantly removed or placed in trash
containers; debris is not permitted to accumulate; power lines
(electricity, air, welding leads, cutting gases, water, etc.) are
suspended or specifically routed so as not to present trip or fall
hazards. Tools and equipment are organized.
NOTE: Poor housekeeping as determined by any Color-Fi
management official (the Department Manager where the work is being done,
the Color-Fi Project Manager, the Plant Manager, or the Maintenance
Manager) could be cause for shutting down the job until the area in
question is rendered satisfactory and safe.
- Color-Fi is very serious about its obligations
regarding generation, storage and disposal of hazardous waste
materials. We are a licensed ISO 14001 Company and Certified small
waste generator. Should a contracted job involve generation of Hazardous
Waste Materials, the contractor and Color-Fi Project Manager must meet
with the Project Manager and the Facilities Maintenance Supervisor to
establish how the waste will be stored and removed from the facilities
- BEFORE the waste is generated.
NOTE: Please take note, hazardous waste is not limited to and
includes:
- fluorescent tubes,
- batteries (of all kinds and sizes),
- paint,
- and solvents.
- Plant vehicles (fork lifts, scissor lifts or other
personnel lifts) shall only be operated by contractor employees who
have been specifically trained or authorized to do so by the Color-Fi
Project Manager.
- All emergency exits (both on the inside and
outside), fire extinguishers, pull stations, passageways must be kept
clear and accessible at all times.
- Any contractor working on or needing to disconnect
fire alarms or the sprinkler systems must coordinate work with the
Facilities Maintenance Supervisor DAILY (Color-Fi has a specific
procedure which must be followed when working on or disconnecting
these systems). When a system is disconnected, Color-Fi will require
that the contractor establish an alternate system so that the same
level of protection is maintained.
- Powder-activated tools shall not be used unless
specifically authorized by the Color-Fi Project Manager, in writing.
- Any tools or equipment brought into an Color-Fi
facility must meet OSHA standards for the tool. Electric tools must be
grounded or double insulated. It is strongly urged that contractors
make use of GFI pigtails between their tools and building power.
Ladders must be rated for the task.
SPECIFIC REGULATIONS CONTRACTOR EQUIPMENT OR SUPPLIES:
Contractors are not authorized to store
their equipment or supplies within Color-Fi facilities without specific
authorization (what, where and how much) by the Color-Fi Project Manager.
The Color-Fi Project Manager is accountable for ensuring that the
contractor’s storage practices do not interfere with the daily operating
business of Color-Fi. No flammable materials - beyond those needed for the
day - will ever be permitted to be stored within the facilities without
adequate fire prevention or explosion protection.
FIRE MANAGEMENT:
- Observe "no smoking" rules
- No hot work of any kind without a hot work permit
(issued for each individual job, for each day, not for a multi-day
job). See below: Hot Work procedure
- Know locations of fire alarm pull stations - use as
appropriate
- Evacuate upon alarm; stay at the evacuation meeting
place until dismissed by designated Color-Fi personnel. The senior
contractor employee shall report contractor head count to the
designated Color-Fi person (wears an orange vest at the meeting place)
- Providing you do not put yourself at risk, switch
off electrical and gas supplies.
HAZARDOUS MATERIALS:
- MSDS materials for Color-Fi hazardous materials are
available from the Color-Fi Project Manager
- If contractor is bringing hazardous materials on
site, the contractor must:
- Secure specific approval from the Color-Fi
Hazardous Materials Program Supervisor prior to bringing materials on
site and prior to setting up a storage area
- Provide the Color-Fi Project Manager with
applicable MSDS sheets and ensure that all containers are labeled
- Dispose of hazardous materials waste legally and
off site, or in coordination with the Hazardous Materials Program
Manager.
- Tanks of hazardous gas (example: acetylene) may
not be inside any Color-Fi facility unless properly connected with a
valve or held in a cart with the oxygen tank. Regulators shall be
removed from the tanks and the valve capped when the contractor
leaves for the day. No unconnected acetylene tanks or LPG tanks
(empty or full) shall be stored inside any Color-Fi building. If the
contractor has extra tanks on site, storage must be arranged outside
under the direction of the Hazardous Materials Program Supervisor.
LOCK-OUT / TAG-OUT
Prior to working on energized equipment the equipment must be
locked-out and tagged-out (or positively blocked) at the source. EACH
person working on an item of equipment must apply a lock and tag.
- “Energy” means: electricity, mechanical energy,
pneumatic, thermal, hydraulic, chemical or ability to fall or slip
from a place.
- Contractors must provide their own locks and tags.
- The contractor is accountable for requesting
information on lock-out procedures and points from the Color-Fi
Project Manager. (Note: lock-out procedures and lock-out points for
each piece of equipment are generally attached to the equipment at the
control point.)
HOT WORK:
- A hot work permit (issued daily for each job) must
be secured prior to any welding, cutting, brazing or soldering - or
for any work involving a potential ignition source.
- A single project may require several permits. The
Color-Fi Project Manager is accountable for ensuring that the
contractor is assisted in obtaining the required permit and in
establishing procedures specific for the job.
- Special attention must be paid to the trajectory of
sparks and slag to ensure that these do not fall on unprotected
product, raw materials, production-generated dust or people. Liberal
use of fire-retardant covers may be required of the contractor.
Alternately, materials may be required to be moved no closer than 35
feet to the hot work source to prevent ignition.
- The Color-Fi Project Manager will direct the
contractor in determining the need for a fire watch, where and how
many. If any fire watch is required for the job, the contractor is
responsible for supplying the fire watch(es) (who may not be assigned
to another task during his/her period as fire watch and the fire watch
must remain on duty at the site of the hot work for thirty minutes
after the hot work is done).
- Oxy-acetylene cutting units shall be discharged
when not in use “discharged” means: valves closed, line discharged
after valve closure, gauges reading “0”. No unit may be left charged
and unattended for more than 10 minutes. Cutting torches must be
equipped with flash back devices.
CONFINED SPACE ENTRY:
- All Confined Spaces at Color-Fi are clearly posted
as such. ALL "Permit Required" confined space work / entry
must be done under a specific Color-Fi permit. The Color-Fi Project
Manager will assist the contractor in securing any permit - the permit
is in addition to any permit used by the contractor.
- Entry conditions for each job must be developed
(trained and properly equipped personnel and completion of a pre-entry
checklist) have been established by the Confined Space Entry Program
Manager. If a confined space entry is planned as part of the job, the
contractor must consult with the confined space entry program manager
(through the Color-Fi Project Manager) - especially if it involves
entry into any space where the internal hazard(s) cannot be
eliminated, perhaps requiring the use of respirators and rescue
arrangements.
FALL PROTECTION:
- Fall protection (means: harness and life line tied
to a secure building structure, or railed work platform) is required
where working surfaces are 6 feet or more above lower levels.
- Ladders must be tied off to a secure part of the
structure.
- For roof work, warning lines and / or fall
protection must be installed prior to beginning roofing work.
RESPIRATORY PROTECTION:
Should a particular job require
contract personnel to use tight fitting negative pressure respirators,
contractor personnel must be able to demonstrate to the Color-Fi Project
Manager that users have been medically cleared for their use, trained, fit
tested and that the proper filter is being used. The contractor is
responsible for providing his/her own respirators and filters for
maintaining them and for storing them in a sanitary location.
PERSONAL PROTECTIVE EQUIPMENT:
- The contractor must supply - and use - personal
protective equipment as required by the nature of the work. Attention
shall be paid to: head, eye, face, respiratory system, hands and foot
hazards
- Eye and face protection shall always be used when
grinding or doing any kind of hot work.
NOTE:
This outline is designed to meet the vast majority of
contractor projects. The Color-Fi Project Manager has the discretion to
require additional or alternative procedures if warranted in the specific
circumstances presented by a contractor’s project.
It is entirely probable that at some time a contractor will be
hired to do a very specific task (e.g.: service or install the radiation
measuring units on the production lines). In such unusual situations,
Color-Fi expects that there will be a mutual sharing of information between
the contractor and Color-Fi to ensure that contractor personnel are not
injured due to our work processes and the contractor must outline for us
what we have to do to protect our associates from exposure to the specific
hazards associated with their work. Agreed upon procedures will be seen as
mandatory.
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NOTE:
Failure to comply with any of the published contractor work
standards may result in the work being stopped or delayed until work
standards are met, and/or the contractor being removed from the company’s
contractor list.
* * * * * *
For more information, please contact:
Formed Fiber
Technologies - Purchasing Department
207-784-1118 ext. 2145
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